Following the recent consultation period on the proposed Member Advisory Committee, a Special General Meeting will be held at 10.30am, Friday 28th July, at the Holstein Australia office and online via Zoom.
The purpose of the meeting is to determine the adoption of proposed amendments to the present Rules, as detailed in the Notice of Special General Meeting.
The Special General Meeting has been called following a member consultation process on the new committee. The resulting member feedback has been incorporated into the proposed Terms of Reference, with changes made to the following sections:
Voting Rights, Chair and Quorum
Special General Meeting Documents
The following documents relating to the Annual General Meeting are available to download by clicking on the highlighted text:
Please arrive at the Holstein Australia office at Dairy House, AgriBio, 5 Ring Road, Bundoora, Victoria 3083 at least 15 minutes prior to the scheduled start time of 10.30am, Friday 28th July 2023.
How to Vote on the Special Resolutions
Members can vote on the proposed amendments to the Rules in person or online at the Special General Meeting. If you intend to participate and vote but cannot attend on the day, either online or in person, please complete and sign the Proxy Form.
Completed Proxy Forms must be received at the Holstein Australia office via post or at email@example.com at least 24 hours prior to the scheduled start of the Special General Meeting. The latest Proxy forms can be accepted is 10.30am Thursday 27th July 2023.
In order to vote members are required to be financial on the day of the meeting. If you intend to vote either at the meeting or by proxy please make sure your account is within normal credit terms.
If you have any questions prior to the Special General Meeting please send them to firstname.lastname@example.org or contact the Holstein Australia office on 03 9835 7600.