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China Exports

Chapter Headlines

New requirements for import duty waiver

Pedigree specifications

Heifers Imported into China before the 31st Dec 2007

Heifers Imported into China after the 31st Dec 2007

Australian Dairy Breeding Animal Certificate

Establishing a Business relationship with a Herd Recording Centre or HA

You already herd test

You do not herd test or register your stock with HA

Heifer Growers

Heifer Information Form

A list of Herd Recording Centres

The EXPORT PROCESS

Things exporters/agents should do before offering stock for shipment to China

If heifers are recorded

If heifers are not recorded

Things Exporters should do before starting their first shipment

 

Check on status on import duty waiver before posting

New requirements for import duty waiver

To meet Chinese Ministry of Agriculture import specifications and waiver of import duty, dairy heifers need to be issued with an Australian Dairy Breeding Animal Certificate.

To obtain a certificate the original breeder of the animal must provide heifer pedigree information and National Livestock Identification numbers to a herd recording centre or Holstein Australia. The information will be entered on to the ADHIS database.

Using ADHIS information, Holstein Australia (HA) will maintain a dairy heifer export database and issue breeding certificates to the Chinese Ministry of Agriculture for animals that comply with their pedigree specifications.

Specifications for heifers Imported into China before the 31st Dec 2007 are different to those for heifers Imported into China after the 31st Dec 2007.

Farmers who already have a business relationship with a Herd Recording Centre (HRC) or HA will find it relatively simple for the necessary information to be recorded but will need to contact their centre to initiate the process (Fees may apply for data recording).

Non herd recording farmers will need to contact a Herd Recording Centre or Holstein Australia.

Non herd recording farmers wishing to sell animals into China free of duty will need to approach a HRC or HA and arrange for information to be recorded using the correct Heifer Information form.

Heifer Growers will need to approach the original breeder of each animal to have the necessary information recorded.

Exporters and agents should refer to the Export process.

 This is an automated system designed to reject any animals for which conflicting, or absent data is detected. To help avoid such rejection the original breeder of each heifer should ensure that they, and their agent, work through the same herd recording centre.

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Pedigree Specifications

The Chinese Ministry of Agriculture has two pedigree specifications dependent upon a heifers’ date of birth.

 For heifers imported into China before the 31st Dec 2007 the breeder must provide three full generations of Holstein sire pedigree and a known dam all recorded on the ADHIS database, OR three full generations of dam pedigree and a known sire all recorded on the ADHIS database.

 For heifers Imported into China after the 31st Dec 2007 the breeder must provide, three full generations of Holstein sire pedigree, the sire, sires parents and sires grand parents, plus on the dam side, at least details of the dam, dams sire and grand sire.

All this information must be recorded and available on the ADHIS database.

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Heifers Imported into China before the 31st Dec 2007

As a transitional measure the Chinese Ministry of Agriculture will accept the following heifers imported into China before the 31st Dec 2007.

On the SIRE SIDE

3 FULL generations of pedigree. recorded on ADHIS database

PLUS

a known dam

Recorded on the

ADHIS database.

 OR

 On the DAM SIDE

3 FULL generations of pedigree. recorded on ADHIS database

PLUS

a known Sire

Recorded on the

ADHIS database. 

All sires and dams must be Holstein.

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Heifers Imported into China after the 31st Dec 2007

 SIRE SIDE

3 FULL generations of pedigree.

Recorded on

ADHIS database.

 Sire

 Sire Sire ……... Sire Dam

 SSS SSD ….…. SDS SDD 

PLUS

At least DAM SIDE Recorded on ADHIS database.

Dam

Dam Sire

Dams Sire. Sire

All sires and dams must be Holstein

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Australian Dairy Breeding Animal Certificate

Dairy Heifers destined for export to China must have their pedigree and National Livestock Identification System information recorded on the Australian Dairy Herd Information System.

The Chinese Ministry of Agriculture provides importers of dairy heifers with an import duty waiver of 24.3% provided the animals meet strict pedigree specifications. Chinese concerns over the authenticity of pedigree information have lead to the introduction of the new system.

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Establishing a business relationship with a Herd Recording Centre or HA

1. If you already herd test you should deal through your existing herd recording centre and ensure that your agent does as well. Click here for more information on what you should do.

2. If you register stock with Holstein Australia and already herd record, click here for more information

3. If you register stock with Holstein Australia but you do not herd record your herd pedigree information may not be on the ADHIS database.

• Contact HA and ask them to forward details of your animals to ADHIS. ( they will create national IDs for animals forwarded to ADHIS)

• Inform HA of the NLIS details of the animals concerned.

4. If you do not herd test or register your animals with HA you will need to get your animals’ pedigree information into the ADHIS database. Click here for more.

 Herd recording centres and Holstein Australia are the only organisations that can enter export heifer information onto the ADHIS database.

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You already herd record

• You already herd record so your herd will be on the ADHIS database.

• Check for missing pedigree information (e.g. undefined sires) and fix these if you can ( dams will need sires and grand sires to meet the specifications)

• Use AI or natural sires with 3 generations of pedigree.

• NLIS tag heifer calves and record them with your Herd Recording Centre ASAP.

(Transfer files electronically where possible to reduce transcription errors).

• If selling recorded heifers, get a stock schedule from your HRC so you have all the information on hand.

• If selling un-recorded heifers/calves- you will need to supply key information on a HEIFER INFORMATION FORM

Your Best Option is to record heifers with NLIS identification prior to offering them for sale as calves or as heifers.

This is an automated system designed to reject any animals for which conflicting, or absent data is detected. To help avoid such rejection you should ensure that you and your agent work through your current Herd Recording Centre. Information recorded by the breeder through one centre and by an agent through another greatly increases the likelihood of data being automatically rejected.

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You do not herd test or register your stock with HA

If you do not herd test or register your stock with HA you must sign up with a HRC or HA to have them record the necessary date.

• You do not have to herd test.

BUT

• You will have to sign an agreement:

Detailing the conditions of use of your information

Agreeing to act in good faith and supply accurate information

Establishing the herds’ bona fides e.g. milk payment slips, semen invoices.

Your best option is to sign up with a HRC or HA and

Get your breeding herd and known pedigree recorded ASAP.

Record your heifers prior to offering them for sale. By using a Heifer Information Form.

Click here for a list of HRC's.

This is an automated system designed to reject any animals for which conflicting, or absent data is detected. To help avoid such rejection you should ensure that you and your agent work through the same Herd Recording Centre. Information recorded by the breeder through one centre and by an agent through another greatly increases the likelihood of data being automatically rejected.

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Heifer Growers

Heifers you are already rearing are unlikely to be eligible

To be eligible they would need to have been recorded on the ADHIS database with NLIS ID before you bought them.

If you know the breeders ID’s you could contact the breeder to get the pedigree information for each animal. Use a Heifer Information Form to record the necessary information and then Establish a business relationship with a HRC or HA to have the information recorded. ( Fees will apply for this service).

Click here for a list of HRC’s 

Buying animals to rear for China.

1. Buy recorded animals from breeders you know and ask for a pedigree certificate with the national ID of the purchased stock

2. To see if they exist on the ADHIS database use the ADHIS web page to check IDs and see if there is enough pedigree information to fill the specifications. (www.adhis.com.au)

3. Buy with a completed Heifer Information Form containing the necessary details. You will be reliant upon the authenticity of the claims made by the vendor on that form.

4. You can take the Heifer Information Form to a HRC or HA to have the information processed. The centre will charge for doing this.

5. You can get a Heifer Information form from any HRC or HA OR print one form this site at Heifer Information Form.

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Heifer Information Form 

Heifer Details Form V1-03 (pdf) 

Heifer Details Form Explained (pdf) 

Herd Recording Centres

List of herd recording centre contact details

 

HISCOL

49 Main Street

YANKALILLA SA 5203

Tel. 08 8558 2277

Fax: 08 8558 2322

 

Tasherd

P.O. Box 68, “Hadspen Park”

HADSPEN TAS 7290

Tel: 03 6393 6202

Fax: 03 6393 6404

 

Gippsland Herd Improvement Co-op.

2 Foster Street

MAFFRA VIC 3860

Tel: 03 5147 1633

Fax: 03 5147 2993

 

Timboon Herd Improvement Co-op

PO Box 56

TIMBOON VIC 3268

Tel: 03 5598 3380

Fax: 03 5598 3572

 

Numurkah Nu-Genes Pty Ltd

PO Box 289

NUMURKAH VIC 3636

Tel. 03 5862 2522

Fax: 03 5862 2697

 

Dairy Express

C/o ABRI

University of New England

ARMIDALE NSW 2351

Tel: 02 6773 5242

Fax: 02 6773 5241

 

ABS

PO Box 403

KYABRAM VIC 3620

Tel: 03 5852 2455

Fax: 03 5852 2089

 

Colac Herd Improvement Co-op. Ltd.

38 Clark Street

COLAC VIC 3250

Tel: 03 5231 5166

Fax: 03 5231 3663

 

Northern Herd Development Co-operative Ltd.

Box 293

COHUNA VIC 3568

Tel: 03 5456 2366

Fax: 03 5456 2808

 

Australian Herd Recording Services

PO Box 371

NUNDAH QLD 4012

Tel: 07 3260 7955

Fax: 07 3260 7988

 

Bovine Inseminations

P.O. Box 9

TONGALA VIC 3621

Tel: 03 5859 0763

Fax: 03 5859 0219

 

Western Herd Improvement

PO Box 414

WARRNAMBOOL VIC 3280

Tel: 03 5561 9555

Fax: 03 5561 9599

 

Yarram Herd Improvement Inc.

PO Box 90

YARRAM VIC 3971

Tel: 03 5182 5623

Fax: 03 5182 5623

 

Holstein Australia

Tel. 03 9835 7600

Fax: 03 9835 7699

24-30 Camberwell Road,

Hawthorn East

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THE EXPORT PROCESS

 

1. Things exporters/agents should do before starting to build a shipment for for China

 

2. Things exporters should prior to going on farm

1. The animal is on the ADHIS with NLIS ID.

2. The animal is on the ADHIS but no NLIS ID is recorded.

3. The animal is not on the ADHIS.

 

 

3. Things exporters/agents should do on farm when purchasing stock for shipment to China.

1. If heifers are recorded.

2. If heifers are not recorded.

Listing animals entering Quarantine, the usual point for change in ownership.

Breed Standard visual assessment.

Amending the shipment list.

Listing shipped animals.

Issuing an Australian Dairy breeding Animal Certificate.

Loss of NLIS Tag.

This is an automated system designed to reject any animals for which conflicting, or absent data is detected. To help avoid such rejection you should ensure that you and your agent work through the same Herd Recording Centre. Information recorded by the breeder through one centre and by an agent through another greatly increases the likelihood of data being automatically rejected

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Things exporters/agents should do before starting to build a shipment for shipment for China.

• Sign exporter agreement with ADHIS/HA;

• Register relevant staff with the Export Database Manager;

• Train relevant staff in the use of the database and have them accredited to use the system;

Ensure your computer system can provide the shipment listing file

 

Things exporters should prior to going on farm.

1. Has the agent:

• Informed the vendor about the information required for China.( pedigree specifications )

• Checked to see if the heifers are recorded on the ADHIS database.

And if they are not ensured that the vendor is signed up with a recording centre/HA and that the necessary information has been recorded. (see establishing a business relationship with a Herd Recording Centre or HA).

• If the vendor has not established a business relation ship with a recording centre/HA they are not ready to offer stock for sale to China.

2. Assessing the status of heifers scanned on-farm.

• Having scanned the animals on-farm go to the ADHIS web page ( www.adhis.com.au . >database .> export heifers.)

• Use this information to check whether an animal is on the list and what pedigree information is currently recorded with ADHIS.

There are three possible outcomes:

1. The animal is on the ADHIS with NLIS ID

2. The animal is on the ADHIS but no NLIS ID is recorded

3. The animal is not on the ADHIS.

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1. The animal is on the ADHIS with NLIS ID.

This is the most straight forward outcome.

1. Add the heifers to the Shipment List with all the required information .i.e.

Heifer’s NLIS ID

National ID

Exporters visual Tag ID

Contract ID

Exporters ID and

Shipment ID.

2. Send the completed Shipment list to the Export Database Manager using the secure electronic file transfer system. The system will return an e-mail summary report showing all animals in the Shipment. ( contact Holstein Australia)

3. Store and maintain the Shipment listing on your own PC system.

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2. The animal is on the ADHIS but the NLIS ID is NOT recorded

1. This is straight forward but the exporter must use the heifers National ID obtainable from the vendor.( see establishing a business relationship with a Herd Recording Centre or HA))

2. Use the national ID to complete the Shipment listing. The information will include:

Heifer’s NLIS ID obtained from the animal scan

National ID as supplied by the vendor

Exporters visual Tag ID

Contract ID

Exporters ID and

Shipment ID

DO NOT USE A HEIFER INFORMATION FORM this is only to be used if the heifer is not recorded on the ADHIS.

3. Send the completed Shipment list to the Export Database Manager using the secure electronic file transfer system. The system will return an e-mail summary report showing all animals in the Shipment. . ( contact Holstein Australia)

4. Store and maintain Shipment listing on your own PC system.

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3. The animal is not on the ADHIS

If the heifer is not recorded on the ADHIS there are four tasks the exporter must undertake.

1. You must arrange for the vendor to have the animal recorded on the ADHIS.

(see establishing a business relationship with a Herd Recording Centre or HA).

2. Once the information is recorded include the animal in the Shipment listing. The information will include:

Heifer’s NLIS ID obtained from the animal scan

National ID as supplied by the vendor

Exporters visual Tag ID

Contract ID

Exporters ID and

Shipment ID.

3. Send the completed Shipment list to the Export Database Manager using the secure electronic file transfer system. The system will return an e-mail summary report showing all animals in the Shipment. . (contact Holstein Australia)

4. Store and maintain Shipment listing on your own PC system.

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Things exporters/agents should do on farm when purchasing heifers for China

If heifers are recorded

Things exporters/agents should do before offering stock for shipment to China.

If heifers are recorded

• Discuss information requirements for the china market with the vendor.

• If the heifers are recorded with NLIS information , ask the vendor for a couple of NLIS ID’s and look them up on the ADHIS website to make sure they are on ADHIS. (www.adhis.com.au>database>export heifers)

• If the heifers are recorded without NLIS info:

Scan the NLIS tags and send the data to the vendors herd recording centre preferably as an electronic file, requesting they go into ADHIS. Do this well before inspection time.

OR

Make sure the vendor gets a stock schedule form their HRC listing the national ID’s of heifers put up for inspection.

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If heifers are not recorded

Things exporters/agents should do before offering stock for shipment to China.

If heifers are not recorded.

If the herd is recorded but not the heifers.

Contact the recording centre and see if it is possible to get the heifer NLIS ID’s into the ADHIS system before the exporter down loads the list of NLIS ID’s for inspection.

OR

If not possible make sure the vendor has all the required heifer information, including the national ID’s of all necessary sires and dams.

Listing animals entering Quarantine

After shipment enters quarantine send a “Completed Quarantine List” to the export database manager. The system will ensure that animals entering quarantine are removed from all other shipment lists..

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Breed Standard Visual Assessment

• To be eligible for a certificate, heifers must be visually assessed as meeting the breed standard.

• This will occur before the animals enter quarantine.

• The breed society (predominately Holstein for the China market) will create a listing of all animals meeting the breed standard.

• This will be sent by the secure electronic file transfer to the Export Database Manager.

 

Amending the shipment list

Animals can be removed from a shipping list ( eg those failing blood tests) or added to it.

( contact Holstein Australia, the Export Database Manager)

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Listing shipped animals

• When the heifers are loaded the exporter must provide an electronic listing of all animals loaded ( as per the mates list)

• This must be sent by the secure electronic file transfer system to the Export Database Manger.

• The processing of this file will trigger ADHIS to download to the Export Database all the pedigree information required to produce Australian breeding Animal Certificates for those animals meeting the exporters’ pre-agreed requirements.

• ADHIS will update its database to reflect that these animals have been exported.

  

Issuing an Australian Dairy breeding Animal Certificate

From the data supplied by ADHIS and the visual assessment supplied by the breed society the system will produce certificates for all animals meeting the pre-agreed requirements.

A complete set of certificates will be printed in pdf format and e-mailed to the Chinese Ministry of Agriculture.

Exporters may request additional copies.

These will be on secure paper and will be marked as authorised copies.

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Loss of NLIS Tag

Complete the standard NLIS form and provide a copy to the Export Database Manger

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